April 20, 2018
Executive Officer for Auckland Regional Screen Advisory Board
Film Auckland Inc.’s vision is a vibrant, growing screen production industry in the Auckland region. In order to achieve this vision, Film Auckland Inc. must: -
- Support the growth of our local screen industry
- Support the international TVC, TV and Film productions that choose to work in New Zealand.
- Develop partnerships with key stakeholders that can support and share in the Film Auckland Inc. vision
- Act as a focal point of advocacy for the Auckland screen production industry for initiatives that develop regional industry capacity and capability.
The purpose of the Executive Officer of Film Auckland is to support and assist the Chairman and the Film Auckland Board (“the Board”) to meet the vision of the organisation. The Executive Officer will be under the supervision of the Chairman or any delegated officer of the Board for this purpose.
Term and Hours
The role of Executive Officer is a part-time position of up to 16 hours per week. The amount of hours required may vary from week to week and in some instances maybe a few hours a week and during busy times, it may stretch up to 16 hours per week. A consistent set of core hours will be agreed between the Chairman and the successful candidate. However, there is an understanding that there will be a degree of flexibility available to both the Executive Officer and to Film Auckland. For example, the Executive Officert may organise and attend occasional Film Auckland and screen industry evening events, meetings, hosting and functions
Overtime payment beyond 16 working hours will not be available but sustained extra or extended hours will be compensated by time in lieu on a one for one basis.
The successful candidate will fill in time sheets to payment for the hours worked will be done fortnightly in arrears.
The Executive Officer will be responsible for:
- Overall administration of the society
- Liaison with our accountants and book-keeper accounts and taxes (if any)
- Membership recruitment and retention (keeping them informed, keeping them paid up)
- Updates and maintenance of our website including liaison with our webdesigners
- Attending and minuting board and AGM Meetings (minutes, agenda) followed by distribution of minutes to members
- Asisting with drafting of Comms/Draft Press Releases
- Events organisation
- Coordinating and filing annual changes to the Office of Societies (lodge accounts, change of committee)
- Bank liaison (statements, accounts, inventory, setting up payments etc)
- Point of contact with guilds.
- Social media
- Day to day activities
- Keeping abreats of indusry news and developments
- Liaison with ATEED, Screen Auckland and other stakeholders & partners
- Seeking sponsorships and partnerships
Key Competencies Required
- Affinity for and/or knowledge of the local screen production business community
- Highly developed project management skills
- Proven capacity to be task focussed, independent and to prioritise work to achieve required outcomes
- Experience interacting with external clients, business and community groups, screen production practitioners and government agencies
- A proven ability to establish and implement effective and professional communication ‘enquiry response’ protocols
- Computer literacy including Office applications, database, Survey Monkey and Mail Chimp
- Ability to accept responsibility and work autonomously
- Proven ability to work in a pressured and constantly changing environment whilst exercising initiative, judgment and enthusiasm
- An outcome focus – the ability and flexibility to manage oneself and available resources to achieve objectives
- Professional credibility – the ability to develop partnerships and to maintain and demonstrate technical skills and knowledge
- Communication – the ability to listen and communicate effectively
- Team work – the ability to work effectively in a team, to set goals, work effectively with others to deliver results, build team spirit and support others
- Contextual sensitivity – the ability to understand the roles, functions and structures of industry participants and the nature of the wider cultural, social and economic environment the industry operates within, including demonstrating sensitivity to partnerships and cross-cultural issues
- Film Auckland Inc. Chairman
- Film Auckland Inc. Board
- Film Auckland Inc. sponsors and partners
- Auckland’s screen production industry
- International screen production industry
- Screen production industry Associations and Guilds
- Screen Auckland
- Auckland Council and CCOs
- RFONZ and other Regional Film Offices
- NZ Film Commission and other screen agencies
- Investment New Zealand
- New Zealand Trade and Enterprise
- Local and national MPs and their political parties
- Other stakeholders and associated industries
Please submit your CV and a cover letter together with names and contact numbers of 3 referees to .